The 5 most common mistakes employers make with Form I-9′s are: Using an outdated version of the I-9, Failing to fully complete the form, Not using section 3, Photocopying only part of a document, and “Over-documentation” in section 2. This is according to Montserrat Miller in “Your I-9 forms: The 5 most common mistakes … and how to avoid them.“
Using an Outdated Version of the Form I-9: The current version is dated 08/07/09. Montserrat suggests that you regularly check the USCIS web site for the most current form (see link below).
Failing to Fully Complete the Form: Often employers don’t complete the entire Form I-9. Montserrat suggests you have a blank Form I-9 with the sections highlight that must be completed.
Not Using Section 3: Section 3 can save time and paperwork when used properly to update certain information about an employee such as a name change. In addition, section 3 can be used to reverify a person’s status if, for example, the employee’s work authorization is about to expire and you must reverify his or her work authorization.
Photocopying Only Part of a Document: If you make photocopies of documents, make sure you photocopy both sides of the document—not just the front side.
“Over-Documentation” in Section 2: The individual may present either an acceptable List A document OR a List B and List C document. It is not acceptable to request a List A, B and C document.
Related Resources: